SPEAKING AT THE 2025 SUMMIT

KEY DATES FOR SPEAKERS

SPEAKER REGISTRATION

Please do not register yourself for the event. The SUMMIT team will register all speakers. The speaker registration is a complimentary, non-transferable registration that includes access to all event sessions, social events and meals.

Please note that by speaking at The SUMMIT, you are agreeing to our Legal Terms and Code of Conduct.

CONTACT OUR TEAM

For questions about your content: 
Elizabeth Dempsey, Manager, Event Content and Communications | conference@payments.ca

For questions about tech/logistics:
Whirl (Production team) | summit@whirlinc.com

QUICK LINKS

• Event details
• Presenting on the main stage
• Presenting in a breakout or deep dive
• Presenting virtually

EVENT DETAILS

TRAVEL AND ACCOMMODATIONS  
Speakers are responsible for their travel and hotel costs. Please see our Travel page to take advantage of our discounted travel and accommodation rates through Porter, Air Canada, Via Rail and Hotel X.

NAVIGATING OUR VENUE 
The SUMMIT is hosted at the Beanfield Centre in Toronto.
Main floor: Registration and badge pickup, main stage, meals, the Interactive Zone and the Idea Exchange. 
Second floor: Breakout rooms, deep dive sessions and informal networking.

SALES PITCHES 
The SUMMIT is an educational conference and content is top priority. Any speaker whose session is rated by staff or participants as giving a “sales pitch” will not be invited to speak in the future.

SESSION GUESTS
Unless permission is otherwise granted by The SUMMIT, guests or support staff will not be allowed entrance to the event without an attendee badge.

MEDIA AT THE SUMMIT 
Media may be present during sessions. Speakers should be aware that any remarks during a session are considered on the record. We are also a social media friendly event! Below are social post templates and an image you can use to promote your speaking engagement. Don't forget to tag our official account, The Payments Canada SUMMIT, when posting on LinkedIn and use our hashtag #PaymentsMatter.

• Join me at @The Payments Canada SUMMIT from May 6-8 to connect on the future of payments. I'll be speaking on a panel alongside [panelist names] about [topic] on [session date]. I hope to see you there! You can view the full agenda at www.thesummit.ca. #PaymentsMatter

• I’m excited to share that I'll be speaking at Canada’s largest payment conference, @The Payments Canada SUMMIT, happening May 6-8. During our session, [session title], [panelist names] and I will be talking all about [topic]. Secure your spot at thesummit.ca #PaymentsMatter

To download, right-click the image, then click 'Save Image As'.

PRESENTING ON THE MAIN STAGE

WHEN YOU ARRIVE AT THE SUMMIT

1.  Claim your event badge at the registration desk
2. Ten minutes before the time indicated on your stage walk-through calendar invite, head to the main stage
   • The stage walk-through includes a stage orientation and sound/visuals check. It will not be a full rehearsal of your presentation.

     
     

DURING YOUR PRESENTATION 

• You will be given either a handheld microphone or a lapel microphone that will be attached to your shirt
• If you have presentation slides, you will be given a remote to click through them
• A slide will be projected on the screens to display your name, job title, organization and session title
• If you are participating in a panel, please sit in the order you are listed on the slide

  
  

USE OF PRESENTATION SLIDES

Presentation slides are not required, but if you would like to use them, you must:

• Create your presentation in MS PowerPoint
  • If you use another software, please bring your own laptop
• Format your presentation to 16:9 aspect ratio
• Embed all special fonts in your presentation
• Bring your presentation on a USB drive or make it available in the cloud as a backup
• Email your presentation to Elizabeth Dempsey, Manager, Event Strategy and Engagement at conference@payments.ca by April 23, 2025
• Operate the slides yourself with the provided wireless remote

  
  

EQUIPMENT AND RESOURCES PROVIDED

• Laptop plug-in with audio output, if required
• Projection screens, to display your visuals
• Lapel and/or handheld microphones
• Comfort monitors, to see your presentation slides and notes in Presenter View only (there will not be a teleprompter available)
• A wireless remote slide cue system
• A timer
• Image magnification, to project your image on screen
• A complete audio-visual crew

  
  

To include a video in your presentation, please email it to summit@whirlinc.com and indicate the slide where it should be played. 

To include polling in your presentation, please contact conference@payments.ca by April 23, 2025. 

To share your presentation with delegates after your session, please email a PDF version to summit@whirlinc.com, with the session title in the file name.

PRESENTING IN A BREAKOUT OR DEEP DIVE

WHEN YOU ARRIVE AT THE SUMMIT

1. Claim your event badge at the registration desk
   •  If you need to make last-minute changes to your presentation deck, you must go to room 112 (across from the registration desk) and provide the production team with your updated deck at least two hours before your session.
2. At least 15 minutes before your session, arrive at your breakout room and check in with the audio/visual producer

   
   

DURING YOUR PRESENTATION 

• You will be given either a handheld microphone or a lapel microphone that will be attached to your shirt
• If you have presentation slides, you will be given a remote to click through them
• A slide will be projected on the screens to display your name, job title, organization, photo and session title
• If you are participating in a panel, please sit in the order you are listed on the slide

  
  

USE OF PRESENTATION SLIDES

Presentation slides are not required, but if you would like to use them, you must:

• Create your presentation in MS PowerPoint
  • If you use another software, please bring your own laptop
• Format your presentation to 16:9 aspect ratio
• Embed all videos and special fonts in your presentation
• Bring your presentation on a USB drive or make it available in the cloud as a backup
• Email your presentation to Elizabeth Dempsey, Manager, Event Strategy and Engagement at conference@payments.ca by April 23, 2025
• Operate the slides yourself with the provided wireless remote

  
  

EQUIPMENT AND RESOURCES PROVIDED

• Laptop plug-in with audio output, if required
• Projection screens, to display your visuals
• Lapel and/or handheld microphones
• Comfort monitors, to see your presentation slides (your notes will not be visible on this monitor)
• A wireless remote slide cue system
• A timer
• Chairs for panels
• An audio-visual technician

  
  

To include polling in your presentation, please contact conference@payments.ca by April 23, 2025. 

To share your presentation with delegates after your session, please email a PDF version to summit@whirlinc.com, with the session title in the file name.

PRESENTING VIRTUALLY

ON THE DAY OF YOUR SESSION

1. Ensure your home or office setup is optimized for webinars. Our team will be able to assist you in advance of your session
   • Ensure you have a strong WiFi connection
   • Test any firewall restrictions
   • Eliminate background noise or feedback 

2. Arrive on time for your scheduled recording to take advantage of your allotted recording time

   • Please note that digital experience sessions will be pre-recorded in Zoom and will not air live.

USE OF PRESENTATION SLIDES

Presentation slides are not required, but if you would like to use them, you must:

• Create your presentation in MS PowerPoint
• Format your presentation to 16:9 aspect ratio
• Embed all special fonts in your presentation
• Email your presentation to Elizabeth Dempsey, Manager, Event Strategy and Engagement at conference@payments.ca one week prior to your scheduled recording
• Screenshare and operate the slides yourself

  
  

To include a video in your presentation, please email it to summit@whirlinc.com and indicate the slide where it should be played. 

To include polling in your presentation, please contact conference@payments.ca one week prior to your scheduled recording. 

To share your presentation with delegates after your session, please email a PDF version to summit@whirlinc.com, with the session title in the file name.

GET INSPIRED BY OUR 2024 SPEAKERS

Curious to see what speaking at The SUMMIT looks like? Watch content from The 2024 SUMMIT on demand.

STAY IN TOUCH

✉ conference@payments.ca

☏ 1-416-206-5398

Code of Conduct | Payments Canada | Legal notices

© 2024 Canadian Payments Association / © 2024 Association Canadienne des Paiements